Introducing the New Mobile ScanSnap S1300

!±8± Introducing the New Mobile ScanSnap S1300

The ScanSnap team introduces the newest addition to Fujitsu's portable ScanSnap product lineup, the ScanSnap S1300. This next generation mobile multi-page scanner comes with enhanced productivity features and added versatility, but provides the same easy-to-use one-button scanning and reliable operation as its predecessors. ScanSnap S1300 is also the first ScanSnap scanner designed for full cross-platform functionality for PC and Mac. This means its optimized for operation with either computer, so whether its scanning contracts, receipts, bills, invoices, or business cards on the road or using a PC at one place and a Mac at another, the new S1300 provides users the tools to be even more productive and paperless anywhere, regardless of the computer they use. For more information, please visit: scansnapcommunity.com

Introducing the New Mobile ScanSnap S1300

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Going Paperless - How to Start and Establish My Paperless Office

!±8± Going Paperless - How to Start and Establish My Paperless Office

If you have a small business office or home office, chances are you have paper documents stacked (or scattered) on your desk, in folders, binders, inboxes, shoe boxes and probably a large bulky file cabinet or two. With today's computer technology, now is the time to establish and move towards a "Paperless Office". Here's how your small business or home office can get started in "going paperless".

At bare minimum, the "tools" you will need are a computer (or laptop) and a document scanner. Depending on the available storage you have on your computer, you may want to add additional hard-drive space either through an external or internal hard drive.

Next you should define a well-designed folder structure (directory structure on your computer) that will give you a simple and logical organization of where you store your electronic documents. Having all your files in one directory, or in a poorly thought out directory structure will quickly make your paperless office confusing and inefficient.

Second, you need to define a standard file-naming convention. This file-naming standard will be used for every document you scan into your computer. If you do not have a consistent way of naming your files, then as your paperless office grows, you will have a difficult time finding documents and managing your files.

Once you have your tools (computer and document scanner), and you've defined your folder structure and file-naming standards, you are ready to start managing your paperless office. I recommend focusing on current documentation first. Start with current papers cluttering your desk and inbox. Start scanning them into your computer, name your documents according to your file-naming convention and save them in the appropriate folders. Now enjoy shredding and/or recycling that physical paper document.

Once you have cleared your desk and inbox, you can begin the scanning and recycling process with the rest of your hard-copy documents. You will still need a small file cabinet or some physical storage in your office for critical and important "original" hard-copy documents. You probably do not want to shred the title to your cars or your birth certificates. But you will be amazed at how much physical space you can free up and how much clutter you can get rid of when you go paperless in your small and home office.

Going Paperless - How to Start and Establish My Paperless Office

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ScanSnap S1500

!±8± ScanSnap S1500

ScanSnap S1500 finishes your jobs fast with a scanning speed of 20 pages a minute in color, grayscale or black and white. ScanSnap S1500 is the best Instant PDF Scanner with number of automatic detection.

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!±8± How to Scan to MobileMe iDisk for Mac application ScanSnap

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!±8± Document scanner

The Fujitsu S1500M in action

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!±8± Fujitsu ScanSnap S1500M Instant PDF Sheet-Fed Scanner for the Macintosh Review

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Paperless Office Best Practices - Define a Naming Convention Standard For Your Paperless Office

!±8± Paperless Office Best Practices - Define a Naming Convention Standard For Your Paperless Office

The Paperless Office concept is real. And with today's technology, it is more affordable and easier to accomplish for even a small home office. To successfully maintain your "paperless office", it is critical for you to establish a simple naming convention for all your electronic documents. When you follow a well-defined naming convention, it is easier to find your documents, and continually use and maintain your paperless office.

A naming convention is simply a well-structured standard that you define for your electronic documents. Keep it simple and logical, so that you and anyone else that accesses your documents can easily understand and follow your naming guidelines.

For example, a simple and logical naming convention for your home bills might be:

[date].[company].[type].pdf

Following this naming convention, your scanned "bill" statements may have the following file names:

2010_01_01.ComEd.bill.pdf 2010_01_15.Verizon.bill.pdf 2009_12_15.Verizon.contract.pdf

Immediately, just from looking at these file names, you can tell that these documents are your electric utility bills and cell phone bills. You also can instantly identify the dates for each bill statement. In the last example, you can quickly see that this is your "contract" agreement with your cell phone service.

This is just one simple example of a naming convention. When defining your own naming standards, consider a structure that will best support the way you think and organize your office.

And do not stress about getting your naming structure perfect in the beginning. The nice thing about a paperless office, having all your documents as electronic (soft-copy) files on your computer, is you can easily change your naming standards and tree folder structure in the future.

I strongly suggest to use "dates" in the first part of your file names, and format them as [YYYY_MM_DD]. Use the full [four-digit year], then the [two-digit month] and then the [two-digit day]. By following this specific format for dates in the front of all your filenames, you then have the flexibility to sort your files by "name", allowing you another way to quickly locate your documents within each folder chronologically.

As you continue to develop and maintain your paperless office, following your simple naming convention, along with a logical and well-defined "folder structure" will go a long way to keeping your electronic documents organized and efficient.

Paperless Office Best Practices - Define a Naming Convention Standard For Your Paperless Office

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Scanning Books: Snapscan S1500M

!±8± Scanning Books: Snapscan S1500M

Scanning Books: Snapscan S1500M

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!±8± Fujitsu ScanSnap S300 Color Mobile Scanner

Brand : Fujitsu | Rate : | Price : $321.99
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Fujitsu ScanSnap S300 Color Mobile Scanner

• Color Mobile Scanner with ADF (Automatic Document Feeder)
• Optical Resolution of 600 dpi x 600 dpi; Compatible with Windows® 2000 Professional and Windows XP Professional
• Instantly creates searchable PDF content from your scans
• Thumbnail viewer and drag-and-drop functionality for easy file management
• Operates on USB bus power; one-year limited warranty

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How to Make the function rubberbanding S1500 Series

!±8± How to Make the function rubberbanding S1500 Series

Learn how to use the rubberband in the S1500 series to extract and store important information while scanning documents: scansnapcommunity.com

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The organization of documents

!±8± The organization of documents

If there is one thing that all types of businesses of all sizes and companies have in common is paperwork. Despite the push toward a paperless society, we seem to never generate more than paper documents. This is not only bad for the environment, but can be a nightmare organization. Fortunately, there are some things you can do for you and your employees.

Scanning is often used. If your company has specific forms, uses a lot of turning and scanning them into dynamic PDF. You canwill be saved, completed and faxed, e-mail or printed directly from your computer. This saves time and waste no longer start with a new mold is removed and, because an error, and save it by fax or e-mail directly from your computer on a sheet of paper and ink. As an added bonus, you clean, easy to read form. No longer needed, someone to decipher sloppy writing!

Keep receipts under control. You and your staff likely to be received forto buy all the equipment for a large lunch yesterday. These papers, some of which are small and very easy to lose ground, anywhere, anyplace, that is, unless they are needed for expense reports or tax returns. Revenue organized, accessible and under control, in a small arc-scanner and invest in the habit of scanning all the tickets immediately after receiving it. You can, as images or PDF files stored and organized by date or type. Now you have all theYour income on hand when it comes time for taxes or, if an expense report in question. The originals in the trash dump sloppy, or if you feel the need to keep it, store it in an envelope properly labeled.

Respond to your e-mail. It 'easy to do just accumulate, but eventually regret it. Make it a habit to order immediately. Ensures that it is junk mail immediately and promptly threw something important to worry about. Files of the rest in a sturdy, or use a mail sorterFlatbed scanner to capture and store brochures, postcards and anything you do not want to lose.

Scan business cards. Instead of relying on a dusty Rolodex or try to carry around a suitcase full of scanning business cards. Use a scanner to scan business cards with each card you receive. The software provides the data to your contact list for you what the task with an updated contact list almost effortlessly. You can also scan business cards and add themE-mail messages and on Web sites to make networking a breeze.

With a little effort, and the legal document scanner and document management software company documents can be easy and rewarding. Organized pays you to do the next time you fill your taxes, or to defend a bill of costs or the need for a single supplier or colleagues who have not spoken in a while 'in touch!

The organization of documents

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Scanners received and how to organize - Get the Facts

!±8± Scanners received and how to organize - Get the Facts

Scan and organize receipts for accounting purposes

This article describes two terms, 1 - Scan your receipts with your scanner and special software. 2 - Scan and organize your entries received online and through scanners at the same time, keep track of your expenses.

Organization can benefit a person in every aspect of life. It can certainly be an advantage when it comes to tracking of invoices for purchases of items that must beaccounted for later. Keeping up with everything that can be established on paper a lot of space and are difficult to undergo, when it's time record will be. After all the files, just to see, and a printable version may be the best way to keep track of receipts. Read on and discover how to organize and scan the receipts for accounting purposes.

Revenue can come in all shapes and sizes, and organizes them is never easy. You should alwaysfollow up for future reference, whether it should be compared with a credit card bill, or perhaps, to save for tax purposes. In order to keep them, you need a way to find their files.

Create files for any other type of reception, which can collect a huge amount of files. Just think of the space is occupied the thought. There is a better alternative to keep track of all such revenue and to view and print as needed. ModernTechnology can help us to benefit from automating this task.

It is a combination of software and scanners that can scan your receipts into your computer to keep up with them, so that the card will no longer be necessary. It will not only scan and store the receipt, but it can be divided into several categories. When tax season rolls around next time, there is no question of where the revenue for a particular expense. You can also use the online scanning services received,the ideal solution for your accounting tasks.

The software does all the work when you start the scan. Cut the size of the image and the image rotates. It can read information from the entrance around eighty percent of the time, without any input. We learn from past behavior from you.

The information you receive can surprise. Can read provider, date, amount and type of payment. It 'a place where you can add a comment to be added per transaction. There arealso a place to another code or information about what the bill should be considered. It 'important to realize that time is money, and less time there paperwork for the organization, the more time we devote to what we really want to do. You know what I mean: bike, swim, eat, socialize, play tennis or simply watch the sunset!

Online receipt scanner does not scan documents, but only work with some of the most popular accounting software. Theircan acquire and maintain all your expenses, at the same time. Just think how long you can save.

Transactions can be created on demand scanning without a receipt. If a receipt can not be read, or when a transaction must be entered manually for some reason there is no problem. The software is completely user-friendly.

Now, to list all expenses and will be pursued at the same time by scanning only. Remember to keep the old files so disordered, untilspace too. Scan all your receipts and make your accounting easy and fun.

You can simplify this process and make it even easier. I propose to investigate and discover how to save time by automating this task completely.

Scanners received and how to organize - Get the Facts

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Fujitsu ScanSnap S1300 Instant PDF Sheet-Fed Mobile Scanner (PA03603-B005)

!±8± Fujitsu ScanSnap S1300 Instant PDF Sheet-Fed Mobile Scanner (PA03603-B005)

Brand : Fujitsu | Rate : | Price : $252.99
Post Date : Sep 10, 2011 23:57:46 | Usually ships in 24 hours

Take document scanning to a whole new level with the ScanSnap S1300 mobile scanning solution. Whether you're at home digitizing receipts, bank statements or term papers, or at the office capturing mission critical documents for a business trip, ScanSnap takes scanning beyond the desktop and into your world.

• Fujitsu ScanSnap S1300 Document Scanner is designed to be the smallest Fujitsu multi-page duplex scanner for one-button ease of use
• Max Supported Document Size: 8.5 in x 14.17
• Optical Resolution: 600 dpi x 600 dpi
• USB or AC powered [Power Requirement:- AC Adapter: AC 100V to 240V, 50 / 60 Hz; USB Bus Power: 5V / 1A (0.5A X 2 Port)]
• Manufacturer Warranty: 1 year warranty

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Fujitsu ScanSnap S1500 Instant PDF Sheet-Fed Scanner for PC

!±8±Fujitsu ScanSnap S1500 Instant PDF Sheet-Fed Scanner for PC

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!±8± Rack 2 Filer V5.0

Brand : Fujitsu | Rate : | Price : $164.97
Post Date : Sep 06, 2011 15:00:12 | Usually ships in 3-4 business days

Rack 2 Filer V5.0

• Rack2-Filer scanning software provides several tools to keep your content organized, presentable, and accessible.
• Rack2-Filer creates a life-like experience with digital content through the use of virtual cabinets and e-binders. While flipping through pages, users can add highlights, divider sheets, and sticky notes to enhance their archive
• With Rack2-Filer's built-in Optical Character Recognition (OCR) engine, content can be made searchable by word, phrase or number. Even the "sticky notes" and "binder titles" can be searched.
• Rack2-Filer enables users to scan and store digital data in a very efficient way, providing several powerful tools and time-saving features to keep your content highly accessible, exceptionally organized, and working hard for you.

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